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NHS Education for Scotland

A skilled and sustainable workforce for a healthier Scotland

Dental vocational training number

Any dentist who has joined a Health Board dental list since 1st October 1993, as either a Principal or an Associate, should have a VT number.

If a dentist takes early retirement, he/she is required to leave the dental list for one month. Before he/she can return to the dental list, he/she will need to have obtained a VT number.

If a dentist ends his/her contract, and then wishes to rejoin the dental list of another Health Board, he/she needs to have a VT number before doing so.

Applying online

All dentists applying for a vocational training number under the following categories A - E must apply online through the eGP21C application form at the link below.

Important Notice - COVID-19
Due to circumstances surrounding COVID-19 our office is currently unmanned.

Please send in any applications electronically to the email address below.

Application categories

A - Completed Vocational/Foundation training
B - Member of the European Economic Area
C - Hold a Dental list number or performer number
D - Previously employed in the Public Dental Service or Armed Forces
E - Experience equivalent to Vocational/Foundation Training

Application process

To apply for a VT Number please complete the application form [PDF].

Please download a copy and submit as an attachment to DentalVTNumbers@nes.scot.nhs.uk

Please note - DO NOT CLICK the submit button at the bottom of the form. Due to a MS update for Explorer the form does not submit correctly.

At the same time

The dentist must also submit an application form (GP21) to the relevant NHS Board for a Health Board list number. The Dental Vocational Training Secretariat (DVTS) will check that the Health Board has received the completed GP21 from the dentist.

Category A - For dentists who have completed VT in Scotland there is no need to send in the completion certificate as the DVTS already holds this information. For those who have completed VT elsewhere in the UK the completion certificate must be submitted to DentalVTNumbers@nes.scot.nhs.uk.

Category B - For EC Nationals please submit a certified translation of your original diploma to DentalVTNumbers@nes.scot.nhs.uk.

Category C - You must enter your dental list/performer number and the name of the health board/primary care authority.

Category D - Please submit a scanned copy of a letter from your employer confirming your experience to DentalVTNumbers@nes.scot.nhs.uk.

Category E - Please submit a full application and include all documents specified in the guidance notes:
Your application will be processed within 2 weeks and you will receive notification of your VT number by e-mail. The Health Board will also receive notification of your VT number.

VT Number following satisfactory completion of vocational training

All dentists who have successfully completed vocational (foundational) training and are going to work as an Associate in an NHS dental practice in Scotland are required to join a NHS health board dental list and apply for a vocational training number, as stated in The National Health Service (General Dental Services) (Scotland) Regulations. (Scottish Statutory Instrument 2004 No. 292 The National Health Service (Vocational Training for General Dental Practitioners) (Scotland) Regulations 2004, Section on Applications for vocational training numbers 2.(1)(ii))

Once confirmation of satisfactory completion of the VT year is received, dentists can apply for a VT number via the process described above.

Part 1 of the GP21C asks for details of the applicant's qualifications and registration with the GDC. The applicant must also provide the name of the NHS board and the full name and address of the practice where they will be working.

Before the application goes any further the Dental Vocational Training Secretariat (DVTS) will check that the NHS Board has received an application form (GP21) from the dentist to join its dental list and a declaration that the applicant has applied to be included on an NHS board dental list.

Part 2 – The dentist must complete section A and provide the dates when vocational training was undertaken and the region in which they were working.

Part 3 – Equality and diversity monitoring – This section is optional.

Part 4 – Declaration – All dentists must confirm this section before submitting.

Do NOT send practising certificates or registration documents as these will be required by the NHS board.

Allow at least two weeks from submitting an application for the VT number to be awarded.

If an applicant gains a VT number, and does not practise within a five year period, the VT number expires.

Equivalence VT number applications

All dentists applying for a Vocational Training (VT) Number through the equivalence category must apply through the GP21C application form at the link below.

Important notice – COVID-19 
Due to circumstances surrounding COVID-19 our office is currently unmanned.

For any VT equivalence applications, please do not send hard copies to the office. If you are making an equivalence application please submit the following list as PDF attachments to the following address: DentalVTNumbers@nes.scot.nhs.uk.

List of documents:

  • GP21C
  • Cover letter
  • CV
  • General practice experience and treatments
  • CPD Log
  • CPD Certificates (If you can send them as a Zipped folder)
  • Personal Development Plan
  • Dental Reference Officer Reports
  • NES approved Quality Improvement certificate
  • References

PLEASE NOTE - There is no Vocational Training by Equivalence (VTE) in Scotland. Applications to the Scottish Dental Vocational Training and Equivalence Certification Committee (SDVTECC) are individually assessed by the committee members to consider whether a dentist’s experience is equivalent to a year spent in a dental vocational training programme.

Application process

To apply for a VT Number please complete the GP21C application form [DOC] and submit your portfolio to the address at the bottom of the page. You will receive an email confirming receipt when you have submitted your application.

AT THE SAME TIME, the dentist must also submit an application form (GP21) to the relevant NHS Board for a Health Board list number. The Dental Vocational Training Secretariat (DVTS) will check that the Health Board has received the completed GP21 from the dentist.

Application guide

Applying for equivalence - guidance [DOC]
Complete the GP21C application form [DOC]
Provide all the information below in the following order - Checklist for equivalence applications [DOC]

PLEASE USE THE FOLLOWING FILE NAMING CONVENTION: 01. A N Other GP21C, 02. A N Other Cover Letter, 03. A N Other CV

Document Description
Curriculum Vitae This should include dates of all employment since qualification (in chronological order) as well as indicating whether posts were full or part time. If part-time, the number of sessions should be stated.
This should include dates of all employment since qualification (in chronological order) as well as indicating whether posts were full or part time. If part-time, the number of sessions should be stated.

All periods of primary dental care should be highlighted. Details of the range and scope of general dental practice undertaken should include clinical elements, managerial elements, continuing care, and which of these encompassed a wide range of age groups. For example, SDVTECC will need to know if the applicant has carried out the full range of general dental practice, or if he/she has specialised in one area such as oral surgery or orthodontics. SDVTECC will also need to know if the applicant has been involved in the management and training of staff.

Please also bear in mind that with the change to the regulations (2004), only training and experience gained in the five years immediately prior to the application will be deemed valid (see Scottish Statutory Instrument 2004 No. 292 The National Health Service (Vocational Training for General Dental Practitioners) (Scotland) Regulations 2004, Section on Applications for vocational training numbers 2.(1)(ii)).

Personal Development Plan (PDP)

A Personal Development Plan (PDP) must be included. This should provide reflection on personal learning, clinical performance and areas of development to help plan for personal, educational and career progression.

Continuing Professional Development (CPD) summary log

A list of all recommended* postgraduate courses undertaken over the last 5 years and certificates of attendance at all courses should be included. Details should include the date of attendance or on-line, the content and duration of the course, the location of the course, the provider, CPD points awarded and whether there was any 'hands on' practice. All of the above data MUST BE completed on the attached CPD log blank template. Please put courses in chronological order, newest to oldest.

*The GDC eCPD guidance document and website pages detail the recommended subjects for all dental professionals. It also states that dental professionals must complete CPD relevant to their field(s) of practice.

 

It requires all registrants to:

· Keep and regularly update a Personal Development Plan (PDP)

· Keep and regularly update a log of Continuing Professional Development (CPD)

· Keep evidence of CPD (Certificates)

 

PLEASE NOTE

Dental vocational training in Scotland covers all of the recommended subjects as well as a broad range of subjects that span the GDC Development outcomes detailed in the guidance. It is therefore expected that anyone applying under equivalence be able to evidence a similar commitment to CPD in recent years and an ongoing commitment within their PDP

 

CPD certificates

All original CPD certificates must be provided in chronological order (newest to oldest).

Quality Improvement

PLEASE NOTE regarding Quality Improvement Activity, the NES Portal is no longer open to all dentists. To ensure that your audit application or your eSEA report is not rejected, you will need to email the QI Hub, in advance of any applications you intend to submit to make them aware that you are going to be submitting an application to the equivalence panel. If you do not do so, your project will not be accepted and will be rejected, slowing down your equivalence application.

 

Please email:

QI.Hub@nes.scot.nhs.uk

 

stating your name, your GDC number and your Health Board and if possible, the date that you intend to submit your QI project. This will ensure that your project is not rejected and is either reviewed and approved (audit) or reviewed and certified (eSEA).

Dental Reference Officers (DRO) Reports

A copy of any DRO Reports must be provided if available.

References

Please submit 3 references from dentally qualified professional colleagues (i.e. not from Dental Care Professionals) who know you professionally and who are able to testify as to your clinical ability and fitness to practise. Only references pertaining to clinical experience undertaken in the last five years will be considered. At least one reference should be from a current or recent employer and submitted on the SDVTECC structured reference form [DOC].

Please note, that if the information is not in the required format the committee can refuse to consider the application.

Equivalence meeting dates 2021

 

Closing date Meeting date Meeting time
Friday 8th January Wednesday 27th January  10:00 a.m.
Friday 26th February Wednesday 17th March  10:00 a.m.
Friday 16th April Wednesday 5th May  10:00 a.m.
Friday 28th May Wednesday 16th June  10:00 a.m.
Friday 30th July Wednesday 18th August  10:00 a.m.
Friday 17th September Wednesday 6th October  10:00 a.m.
Friday 15th October Wednesday 3rd November  10:00 a.m.
Friday 3rd December Wednesday 22nd December  10:00 a.m.

Closing date

Applications should be submitted no later than 5pm on the closing date.

Applications received after the closing date will not be considered until the next meeting.

Any additional documentation received after the closing date WILL ONLY be presented to the panel at the Chair's discretion.

If you have any queries or require help with your application please contact the Dental Vocational Training Secretariat at dentalvtnumbers@nes.scot.nhs.uk.

Applications should be submitted to:

DentalVTNumbers@nes.scot.nhs.uk

Contact us


For further information please contact -

DentalVTNumbers@nes.scot.nhs.uk

 

FAQs


Last updated: 30/09/2020

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