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NHS Education for Scotland

A skilled and sustainable workforce for a healthier Scotland

FTY applicants

Information for Foundation Training Year Applicants  

The FTY Recruitment Applicant Handbook for Prospective Trainee Pharmacists contains essential information regarding how the scheme is structured and how the recruitment process operates, including an overview of the assessment process.

The advert has now been published on Oriel and can be accessed here. 

Applications for the Foundation Trainee Pharmacist for the 2023-24 cohort are now closed.

The Job Description, Person Specification and Professional Attributes Framework are also very important and provide specific details of the criteria that candidates are required to demonstrate throughout the recruitment process. All applicants are strongly advised to read these documents thoroughly prior to submitting an application.  

In collaboration with HEE (England), HEIW (Wales) and NES (Scotland), the Royal Pharmaceutical Society (RPS) has published answers to commonly asked questions regarding the National Recruitment Scheme.

Recruitment timeline and online recruitment 

The recruitment timeline has now been published (please see below), applicants are advised to add key dates to their diary. There are strict deadlines for booking assessment slots and for responding to offers of a FTY post. It is really important for you to ensure you plan around the below dates as it will not be possible for us to make any alternative arrangements. 

The online recruitment system Oriel will be used throughout the recruitment process for the following purposes: 

  • Access Training Provider Information Statements
  • Complete a FTY application form 
  • Select a date and time for attending the assessment
  • Complete a candidate preference list 

Recruitment Activity 

Date 

Training Provider Information Statements published on TPI site

14 April 2022

Visitation period

14 April 2022 to 13 October 2022

Training Provider Information Statements published on Oriel

1 June 2022

Oriel applications open 

8 June 2022 (12pm)  

Oriel applications close 

22 June 2022 (12pm) 

Reasonable Adjustment submission deadline 

22 June 2022 (12pm)

Training Provider Preferences open (for those submitting a list) 

14 July 2022 (12pm) 

Candidate Preferencing window opens 

27 July 2022 (12pm)

Invitation to SJT/numeracy selection centre opens 

3 August 2022 

Invitation to SJT/numeracy selection centre closes 

17 August 2022

SJT/Numeracy selection centre held 

26 September 2022 - 7 October 2022 

Training Provider Preferencing window closes 

13 October 2022 (12pm)

Candidate Preferencing window closes 

26 October 2022 (12pm)

Unsuccessful students notified

7 November 2022*

First iteration of offers made 

9 November 2022*

Hold deadline

25 November 2022*

Offers upgrade deadline 

30 November 2022*

Programme commences 

July/August 2023 

*These dates are subject to change

If you get locked out of your oriel account, please contact nationalrecruitment@nes.scot.nhs.uk for assistance. 

Training Provider Information Statements  

The Training Provider Information Statements allow applicants to search for Training Providers according to their preference for sector and/or geographical area.   

Details of Training Providers involved in FTY for training year 2023-24 can be found on Oriel, in the programme details of the Foundation Pharmacist - Scotland vacancy when the vacancy.

Training Provider Information Statements are available on the TPI site which you can access on the link below:  

https://nes-tpi.azurewebsites.net/TPinfo.html   

The visitation window is now open. During the visitation period applicants must adhere to the government social distancing and travel restrictions for their region due to the current COVID-19 pandemic.  

As part of the selection process, applicants are required to submit a Preference List of Training Providers that they are interested in completing their training with.  

For the 2022 cycle of recruitment Training Providers were given two options: 

Option A – to submit a preference list – in this case it is extremely important that Training Providers get to know you prior to the selection process and it is the responsibility of the candidate to make contact with Training Providers at their earliest opportunity to increase their chance of being included on a Preference List. You should endeavour to contact all of your preferred Training Providers to discuss the opportunities for vocational or part-time employment with them, or, at the very least, to arrange to contact/visit the pharmacy and discuss the FTY with them. 

Option B – not to submit a preference list – in this case it is possible for the Training Provider to be matched with any appointable candidates who have added the Training Provider to their Preference List. You are not required to contact Training Providers who are not submitting a list, however, we strongly encourage candidates to do so in order to find out more about the opportunities available if you wish to preference a Training Provider in this category. 

Each Training Provider Information Statement clearly states if a Training Provider will be submitting a Preference List or not. 

Training Provider Information Statements are now available on Oriel as well as the NES TPI Site.  

Examples and scoring guidance for the Situational Judgement Test and Numeracy Test

The Pharmaceutical Journal has published some articles for students on what you need to know about the Situational Judgement Test (SJT) and Numeracy assessment. Please refer to the links below for some examples and scoring guidance.

Situational Judgement Test

Numeracy Assessment

Situational Judgement Test (SJT) conducted at Pearson VUE 

Situational Judgement Tests (SJTs) are a measurement methodology designed to assess judgement in work relevant situations. The Foundation Training SJT has been designed to assess the professional attributes expected of a Trainee Pharmacist. The scenarios have been written by subject matter experts who work closely with Trainee Pharmacists. This ensures that the scenarios presented are realistic and fair and provide an accurate reflection of what Trainee Pharmacists encounter in their role.  


The SJT will be an online test undertaken at a Pearson VUE test centre examining five of the attributes from within the Foundation Training Professional Attributes Framework. It will consist of 52 scenarios to be completed in 104 minutes. When responding to each scenario you will be asked to place yourself in the role of a Trainee Pharmacist and indicate what you should do in response to the situation presented. 
 
Within the SJT there will be two types of response format: 
 

  • Rank five responses in order of appropriateness in response to the scenario 
  • Multiple choice where you will be required to select the three most appropriate actions (out of a total of 8) in response to the scenario 

Numeracy Test conducted at Pearson VUE 

The numeracy test will be taken directly before the SJT in the same room. The test is designed to test numeracy with less clinical context than the GPhC registration assessment. It will last 20 minutes. 

 
The numeracy test is designed to provide assurance of an applicant’s ability to carry out basic pharmaceutical calculations. There are ten questions and the time allowed for the exercise is 20 minutes. These calculations are not provided in a clinical context and are designed to test mathematical ability rather than practice knowledge. 

 
Calculators are permitted to be used during the test. You may not use calculators on smartphones, tablets, smartwatches or equivalent technology. Answers will be free text (i.e. not multiple choice).
IMPORTANT: calculators will not be provided at selection centres. 

SJT / Numeracy Practice Paper 

The Practice Paper consists of 35 SJT scenarios presented in the two formats you will see in the actual test, and 10 numeracy questions.  
The paper is presented in an online computer-based format which looks and behaves like the real test you will sit when visiting a Pearson Vue centre. This will allow you to be become familiar with the general functionality of the interface while answering questions which have undergone the same creation and testing process as the real questions. Click on the link below to access the practice paper. 

Practice paper

Paper Version 

You can also find paper versions of the online test below. The SJT paper version contains full answer keys and rationales provided at the end of part 2 (these are not provided at the end of the online test). The numeracy paper contains 10 questions, followed by answers. 
 
You are encouraged to attempt the papers without looking at the answers in the first instance, and to time yourself in preparation for your assessment sitting (the online paper already contains a timer). These can be accessed below. 

SJT Practice Paper with Rationales 

Glossary Practice Paper 2022 

Numeracy Practice Paper and Answers  

SJT Scoring Guidance  

Please see details below on how the SJT responses will be marked and scored. 

SJT Scoring Guidance 

 

Training Provider Promotional Materials 

Promotional Materials for the Training Providers participating in the 2022 recruitment process can be accessed here. 

Support webinars and FAQ’s

NES Pharmacy are hosting a series of webinars to advertise different types of programmes applicants can undertake during their Foundation Training Year. Recordings of these webinars are included below

10th May 2022 Recruitment Overview

17th May 2022 Community training

24th May 2022 Hospital training

31st May 2022 Modular training

National Foundation Trainee Pharmacist Recruitment 2022 - Oriel 

If you need more information or an alternative format of this recording please contact pharmacy.recruitment@nes.scot.nhs.uk.

Please see a list of useful FAQ’s published for FTY recruitment in 2021 following an event organised by the Royal Pharmaceutical Society.

Visa and Immigration

Some pharmacy graduates will require a work visa to enable them to undertake Foundation Training in the UK. It is the graduate’s own responsibility to ensure that you follow the government’s visa processes correctly. 

For visa and immigration guidance please visit https://www.gov.uk/government/organisations/uk-visas-and-immigration.

Brexit

Important: We would like to bring to the attention of all applicants the potential impact Brexit may have on your application, employment and training in the UK. We therefore encourage you to refer to the UK Government website for further information and advice.

Special Circumstances Policy 

The Foundation Training Year Special Circumstances Policy contains guidance about the information and evidence required to request Special Circumstances. To request Special Circumstances please complete relevant form using the links provided below: 

Parental Responsibility - Request for Special Circumstances 2022 

Primary Carer - Request for Special Circumstances 2022 

Medical Condition or Disability - Request for Special Circumstances 2022 

Pharmacist Support is an independent charity that provide a wide variety of support services to pharmacists and pharmacy students. This includes online information on finding a foundation trainee pharmacist placement and a list of job vacancy sites that students may find helpful.  For your emotional support they offer a range of wellbeing resources , a Listening Friends peer support service, or a counselling service for psychological and emotional support. Please have a look at their webpages Pharmacy Support or alternatively contact them at info@pharmacistsupport.org or on 0808 168 2233 or 0808 168 5133 

Contact us

For any queries regarding the Foundation Training Year Recruitment process, please email the Pharmacy Recruitment Team - pharmacy.recruitment@nes.scot.nhs.uk

For general pharmacy queries relating to training premises approval or any queries not related to the recruitment process, please email the Pharmacy Team - pharmacy@nes.scot.nhs.uk

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